The Cannabis Industry Council (CIC) is committed to ensuring that your privacy is protected.
We ask that you read this website privacy policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
This website privacy policy is divided into the following sections:
- Who we are
- Our website
- Our collection and use of your personal information
- Our legal basis for processing your personal information
- Who we share your personal information with
- Transfer of your information out of the UK and EEA
- Cookies and similar technologies
- Marketing
- Your rights
- Keeping your personal information secure
- How to complain
- Changes to this website privacy policy
- How to contact us
Who we are
This website is operated by Canindcou Ltd. The registered office is at 64 Nile Street, London, England, N1 7SR, company number 13437025, trading as Cannabis Industry Council. More information on the CIC can be found here.
We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union and the United Kingdom and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
Our website
This privacy policy relates to your use of our website (www.cannabisindustrycouncil.org) as well as the www.cicouncil.org.uk domain.
Throughout our website we may link to other websites owned and operated by certain trusted third parties, members, associates, partners and key industry stakeholders to sign-post original sources, collaborate, and provide you with awareness of relevant services and products.
These other third-party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to these other third-party websites, please consult their privacy policies as appropriate.
Our collection and use of your personal information
We collect this personal information from you either directly, such as when you access our website, register with us, join us, participate in campaigns, polls, contact us, send us feedback, purchase products or services, and complete surveys or participate in conferences, workshops, meetings, competitions or other activities via our website, or indirectly, such as your browsing activity while on our website (see ‘Cookies’ below).
The personal information we collect about you depends on the particular activities carried out through our website. This information includes:
- your name, address and contact details
- date of birth
- bank account and payment details
- details of any feedback you give us by phone, email, post or via social media
- information about the services we provide to you
- your account details
We use this personal information to:
- create and manage member accounts
- verify your identity
- provide goods and services to you
- customise our website and its content to your particular preferences
- notify you of any changes to our website, or to our services that may affect you
- improve our services
This website is not intended for use by children and we do not knowingly collect or use personal information relating to children.
Our legal basis for processing your personal infomation
When we use your personal information we are required to have a legal basis for doing so. There are various different legal bases on which we may rely, depending on what personal information we process and why.
The legal bases we may rely on include:
- consent: where you have given us clear consent for us to process your personal information for a specific purpose
- contract: where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract
- legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations)
- public task: where our use of your personal information is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law
- legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information which overrides our legitimate interests)
CIC operates a ‘legitimate interest’ approach in processing the personal data that it receives from member businesses/organisations, associates, partners, allies and other industry stakeholders
(including journalists and media representatives) in order to administer service provision, products, surveys and information deemed relevant.
Additionally, the ‘legitimate interest’ approach is operated in the processing and distribution of personal data of designated CIC officials, committee members, working group members, staff members, and other relevant industry stakeholders in order to administer service provision.
The ‘legitimate interest’ approach is also operated in the processing and distribution of personal data of in respect of receiving information for a variety of areas including (but not restricted to) CIC social & networking events, commercially focused industry exhibitions, market research surveys, other CIC company updates, commercially focused offers & discounts.
Without the ability to process your Personal Data, CIC is unable to arrange or administer the ‘paid for’ and subscribed services and informational expectations that are offered as part of membership or industry stakeholder engagement.
If you have not directly provided your personal data to us, it may have been disclosed (or approved) to CIC by your employer, or a designated participant in the course of becoming an CIC member, associate, or industry stakeholder. When personal data has been disclosed to CIC in this way your employer is responsible for ensuring that you have been informed of how your data will be used.
By registering or allowing the registration of your personal data with us, either personally or by a designated company participant through our website or in any other way, you agree to us processing your personal data for specific purposes, including the areas already outlined in this policy.
In order to arrange and administer your membership, associate, or industry stakeholder needs, we will disclose some or all of your Personal Data to the CIC, auditors and service providers. When your Personal Data is transferred to third parties it will be done so in a secure electronic manner using encrypted files. CIC will not share your Personal Data outside the UK or European Union. Where your Personal Data is shared for hosting purposes with third parties, such as service providers, CIC have reviewed and ensured that the relevant privacy policies are in line with our own.
Please note that these details may continue to be used, in line with our security and document retention measures after your member business/organisation, associate, or industry stakeholder status has ceased, unless notified by the relevant party or yourself. If you do not wish your contact details to be used for marketing purposes as set out above, please email us at enquiries@cannabisindustrycouncil.org.
CIC operates an ‘explicit consent’ approach to the processing of the personal data it receives from individuals employed by non-member or non-associate organisations and individuals that are not deemed as relevant industry stakeholders. This means that we will not subscribe such individuals to receive any types of promotional communication unless they have voluntarily given their consent to receive updates from CIC at the time when the contact is submitted.
Who we share your personal information with
We routinely share personal data (such as your name and delivery address details within the CIC.
This data sharing enables members of the CIC to despatch; information, advice, guidance, services, goods (you ordered directly from those members of the CIC to you).
We will share personal information with law enforcement or other authorities if required by applicable law.
We will not share your personal information with any other third party.
Transfer of your information out of the UK and EEA
All the personal information we process is processed within the UK or EEA. However, for the purposes of IT hosting and maintenance your information may be situated outside of the UK or European Economic Area (EEA). This will be done in accordance with guidance issued by the Information Commissioner’s Office. If you would like further information, please contact our Data Protection Officer (see ‘How to contact us’ below).
Cookies and other tracking technologies
Our website uses cookies. Cookies are small text files that are placed on your device (e.g. computer, smartphone or other electronic device) when you browse websites, to help provide you with the best experience we can (e.g. by helping us to recognise you and your device and store some information about your preferences or past actions).
We may use cookies on our website to:
- recognise you whenever you visit this website
- obtain information about your preferences, online movements and use of the internet
- carry out research and statistical analysis to help improve our content, products and services and to help us better understand our visitor and/or client requirements and interests
- target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests, and
- make your online experience more efficient and enjoyable.
There is a notice on our homepage which describes how we use cookies. If you use this website after the homepage notification has been displayed to you, we will assume that you consent to our use of cookies for the purposes described in our privacy policy.
Marketing
We would like to send you information about key industry issues, products and services, competitions and special offers, which may be of interest to you. Where we have your consent or it is in our legitimate interests to do so, we may do this by post, email, telephone, text message (SMS), automated call or push notification.
You can unsubscribe at any time by:
- contacting us at enquiries@cicouncil.org.uk
- using the ‘unsubscribe’ link in emails.
It may take up to 14 working days for this to take place.
For more information on your rights in relation to marketing, see ‘Your rights’ below.
Your rights
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your personal information
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- email, call or write to our Data Protection Officer
- let us have enough information to identify you e.g. company name, email address),
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- let us know the information to which your request relates including any account or reference numbers, if you have them.
Keeping your personal information secure
CIC will never sell your data and your details will be kept safe and secure at all times when it is within our servers. As with all data communications through the internet, where your Personal Data has been sent electronically to any third party, CIC cannot provide complete guarantees that it will remain secure, although we will take all appropriate steps to minimise risk.
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Your Personal Data will not be used for unrelated profiling by CIC.
Your Personal Data will be retained in accordance with legal and regulatory requirements for retaining certain types of data and the reasonable record keeping requirements of CIC.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
How to complain
We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information.
CIC will respond to all requests without undue delay and not later than one month after the request has been received. CIC will not charge a fee for responding to any requests in respect of your Personal Data Rights.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in a European Economic Area state or in the United Kingdom if you work, normally live or if any alleged infringement of data protection laws occurred in the relevant state. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/
Changes to this website privacy policy
This website privacy policy was published on 18/01/23 and last updated on 24/10/22.
We may change this document from time to time to reflect the latest view of what we do with your information. Please check back frequently; you will be able to see if changes have been made by the date it was last updated.
How to contact us
Please contact our Data Protection Officer, if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact our Data Protection Officer, please send an email to enquiries@cicouncil.org.uk